Electric Cooperatives

Reduce operational costs and automate resource-consuming tasks, beginning with how information is captured, accessed and, most importantly, used. For energy companies, Laserfiche provides a standardized solution flexible enough to meet the needs of different departments and users.  Integrations with other core applications ties everything neatly together eliminating double entry, allowing better searches, saving time and money.  

 

 

Customer Success

Integrating with UPN:  Searching, Scanning and Auto-Populating Forms

Implementing Laserfiche at Meade County RECC has resulted in the following benefits:

  • It takes less than thirty seconds to fill out a service order, as opposed to 5-10 minutes. This equates to a time savings of 2.5 hours a day.

  • Employees are able to do most of their work within UPN instead of having to switch between multiple software applications and windows, improving efficiency and productivity.

  • Data entry errors have been significantly reduced, since many fields on Certificates of Deposit forms are filled out automatically.

  • Having the ability to integrate Laserfiche with other systems has allowed Meade County RECC to offer improved and quicker service to members by being able to retrieve a wider array of information and documents more quickly and accurately than in the past.

 

Customer

 

Success

Regulatory

Compliance

A\P - Finance

 

 

 

Instant Access

 

Regulatory Compliance

  • Insure compliance with Sarbanes-Oxley, (RUS) Rural Utilities Service and others.   

  • Security controls users access to content throughout the repository giving you granular control over what users can and cannot access all the way down to a word or SSN on a page.  

  • Audit Trail enables you to track activities performed in a Laserfiche repository. The tracked information is stored in log files that Audit Trail uses to generate reports. Combined with other aspects of the Laserfiche system, auditing not only helps to show compliance with legal regulations, but also contributes to the security of the Laserfiche repository.

 

A\P - Finance

Every organization has invoices that need to be paid.  Laserfiche speeds and simplifies the capture, processing, review and approval of A/P documentation. Benefits include reduced processing time, more timely payments, streamlined reporting and more.

  • Comprehensive capture. Capture information from a wide variety of media (paper, e-forms, electronic documents, etc.) and applications.

  • Batch processing. Automatically extract data from a large number of invoices, eliminating the need for manual indexing, sorting and filing.

  • Instant search. Instantly locate any invoice using multiple search options.

  • Intelligent routing and notification. Automatically send invoices to A/P clerks and approvers, alerting them to new tasks with automatic e-mails.

  • Comprehensive audit trails. Monitor and record all of the activities that occur during A/P processing using Laserfiche Audit Trail.

  • Easy integration with existing applications. Image-enable your ERP or accounting system so that invoice data is available in these applications with the click of a button.

  • Utilize Laserfiche Forms to allow employees the ability to submit receipts and expense reports, accelerating the reimbursement process

Less Paper More Access

Less Paper is the first step to making a digital transformation towards Paper Less.  

Paper received from the outside (Members and Vendors) can be easily scanned and indexed for fast retrieval.  The amount of Paper created internally can be reduced substantially with integrations, electronic forms and digital creation of documents.  

Quickly Access:

Work Orders

Service Orders

Member Applications

Purchase Orders

Checks

Invoices

Staking Sheets

Maps

Drawings

& Many More

Utilize Electronic Forms Processes for:

Pole Inspections

Truck and Tool Inspections

Tailgate Safety Meetings

Transformer Disposal

Bank Draft

Member Application

Member Name Change

HR Onboarding

Vacation Request

& Many More

 
 

Human Resources

 HR departments are often burdened by extensive paper files and inefficient work processes, which leave staff struggling to complete tasks in a timely manner. With Laserfiche, authorized users can instantly retrieve employee files such as contracts, general new hire documents, Certifications as well as secured Confidential records like evaluations, drug screens, I-9s, I-9 Proof and background checks. 

  • Capture, secure and centralize all applicant information—including resumes, applications, credentials and e-mails—in Laserfiche to quickly identify the best candidates.

  • Meet HIPAA requirements by segregating and securing employee health records.

  • Eliminate the need to manually search personnel files improving staff productivity.

  • Easily integrate with your Employee Information System such as Munis for quick document searches.  

  • Utilize digital forms to automate employee on boarding process collecting all of your required information and documents with reporting to know where employees are within the process and what information is currently missing.