Solutions for K-12 Education

School Districts & Independent Schools

Digitize student services and improve the efficiency of administrative offices.

 

 

Laserfiche balances enterprise control with departmental flexibility. It provides a standard for disaster recovery, recordkeeping compliance and business process automation campus-wide while granting diverse departments control over their own filing structures and workflow. The following are just a few examples of how Laserfiche can transform the way your institution operates.

Student Records

Alumni & Giving

A\P - Finance

Main Office

Facilities

Athletics

Student Records

  • Eliminate the need to copy, transport and store paper documents.

  • Reduce manual data entry by automatically extracting data from student information systems (SIS) like Blackbaud and Skyward and adding that data to each student document.   

  • Import, Scan and Search for documents directly from your student information systems (SIS) utilizing Laserfiche Connector.  

  • Store and access complete student files, including enrollment paperwork, report cards, sports records, lunch vouchers and all other paperwork in one system.

 

Alumni & Giving

  • Archive gift records such as checks and gift receipts

  • Easily integrate with a fundraising application like Raiser's Edge Software to allow quick data extraction and apply that data (Gift ID, Donor Name, Amount, Date and Gift Notes) to each document for easy Indexing within Laserfiche.   

  • Import, Scan and Search for documents directly from your fundraising application utilizing Laserfiche Connector.  

 

A\P - Finance

Every organization has invoices that need to be paid.  Laserfiche speeds and simplifies the capture, processing, review and approval of A/P documentation. Benefits include reduced processing time, more timely payments, streamlined reporting and more.

  • Comprehensive capture. Capture information from a wide variety of media (paper, e-forms, electronic documents, etc.) and applications.

  • Batch processing. Automatically extract data from a large number of invoices, eliminating the need for manual indexing, sorting and filing.

  • Instant search. Instantly locate any invoice using multiple search options.

  • Intelligent routing and notification. Automatically send invoices to A/P clerks and approvers, alerting them to new tasks with automatic e-mails.

  • Comprehensive audit trails. Monitor and record all of the activities that occur during A/P processing using Laserfiche Audit Trail.

  • Easy integration with existing applications. Image-enable your ERP or accounting system so that invoice data is available in these applications with the click of a button.

  • Utilize Laserfiche Forms to allow employees the ability to submit receipts and expense reports, accelerating the reimbursement process

 

Main Office - Facilities - Athletics

​       Main Office

  • Utilize digital forms for Student Sign In\Out with data and signatures saved to Laserfiche.  Run customized reports on this data.  

  • Utilize digital forms for Visitor Sign In\Out with data and signatures saved to Laserfiche.  Employees will have ability to log in from anywhere to see list of current Signed In Visitors.  

  • Utilize digital forms for Parents to submit or make changes to approved Pick Up List.  Parents may also notify the school of absences or early dismissals and notifications can be automated to Teachers.  

​       Facilities

  • It’s crucial for schools to plan and prepare for operational interruptions. Laserfiche plays a key part in your disaster recovery plan, securing records and limiting the cost and effort of salvage and restoration.

  • Ensure that maintenance employees, administrators and local police, fire and emergency personnel can instantly access critical documents via the Web.

  • Organize architectural drawings, schematics and operations manuals chronologically by building, so they’re easily accessible to maintenance employees, administrators and first responders.

  • Archive maintenance contracts, payables as well as equipment manuals.

​       Athletics

  • Easily store, organize and retrieve Student Medical Forms within the secure Laserfiche repository. 

  • Athletic Departments also deal with a lot of information that needs to be readily available on game day and then archived such as Game Contracts, Facility Waivers, and Referee Agreements. 

 

Human Resources

School HR departments are often burdened by extensive paper files and inefficient work processes, which leave staff struggling to complete tasks in a timely manner. With Laserfiche, authorized users can instantly retrieve employee files such as contracts, intent to return forms, general new hire documents, Praxis scores, Certifications, Transcripts as well as secured Confidential records like evaluations, drug screens, I-9s, I-9 Proof and background checks. 

  • Capture, secure and centralize all applicant information—including resumes, applications, credentials and e-mails—in Laserfiche to quickly identify the best candidates.

  • Meet HIPAA requirements by segregating and securing employee health records.

  • Eliminate the need to manually search personnel files for transfer requests, improving staff productivity.

  • Intent to Return Forms and Process - Utilize digital forms for quick and efficient distribution and collection of Teacher's Annual Intent Forms

  • Easily integrate with your Employee Information System such as Munis for quick document searches.  

  • Utilize digital forms to automate employee on boarding process collecting all of your required information and documents with reporting to know where employees are within the process and what information is currently missing.